Tender

Stage one – planning

At the outset of any playing surface development project, a facility-planning exercise must be undertaken. A facility plan should identify clear project goals, establish the level of demand and include detailed financial and operational planning. A facility plan should cover the following areas: the vision, the need, the money and the delivery.

Independent specialist advice should be sought at the early planning stages of the project. The cost for independent expert advice can constitute between 5% and 10% of the total project budget.

Stage two – budgeting

Before undertaking the contractor selection process, it is critical to have a target budget for project delivery.

Projects can vary in cost significantly depending on a number of factors. These include:

  • LOCATION: availability of materials, distance to transport materials and equipment, taxation, import duties
  • SCALE: number/area of playing surface(s)
  • SITE CONSTRAINTS: accessibility
  • SITE WORKS: the extent of earthworks and drainage requirements, as well as any under-soil heating, drainage and irrigation requirements
  • GROUND CONDITIONS: rock and soil composition
  • QUALITY OF THE SURFACE: FIFA QUALITY, FIFA QUALITY PRO

When budgeting, it is important to consider not only the initial capital cost of the project but also ongoing running costs. The playing surface should generate sufficient revenue to cover its operating expenses including maintenance, staffing, utilities, supplies, depreciation and planned replacement or renovation.

Do not just look at the final price offer. Significant differences in pricing can mean major differences in the quality of the solution offered or a misunderstanding of requirements by the bidding company.

Along with general undertakings on construction relating to quality of work and materials, playing surface construction contracts should include clear provisions relating to warranty. As a general rule the warranties for a football turf field should always be linked to the playing hours on the field and the frequency of maintenance.

Stage three – selecting a contractor

The contractor is selected through an ‘Invitation to Tender’. The tender process invites companies to bid competitively to provide the services required based on the same criteria and timeframe.

When running a tender for a football turf installation, the design requirements can be simplified by requesting either a “FIFA  QUALITY” or “FIFA QUALITY PRO” installation. This relates to the performance of the final installation and eliminates unnecessary complex specifications.

Do not just look at the final price offer. Significant differences in pricing can mean major differences in the quality of the solution offered or a misunderstanding of requirements by the bidding company.

Along with general undertakings on construction relating to quality of work and materials, playing surface construction contracts should include clear provisions relating to warranty. As a general rule the warranties for a football turf field should always be linked to the playing hours on the field and the frequency of maintenance.